Staff Instructions

Thanks for staffing the East MI VegBash. Please drive around to the back and park on the grass behind (north of) the PPG buildings; make sure to keep driveways clear for traffic. Check-in at the north entrance the middle building and pick up your starred wrist band, then proceed to the main entrance for assignment and training. Feel free to text or call Event Manager, John Batdorf, with questions at 810-908-9976. Below is information on positions being staffed before and during the event. 

Position Location FTE Resources Instructions Start End Staff
Event Set-up Event 4 Supplies List Set up tents. Mark exhibit spaces; place exhibit chairs tables and electric cords. Place signs. s, set electric, place signs, set exhibit chairs,  WED
12:00 PM
WED
5:00 PM
MGT QEC PPG
Exhibitor Check-In Exhibit Hall North Door 2 Exhibitor list & map, clipboard, pen, starred wrist bands Check-in exhibitors, direct to location, ensure proper set-up 12:00 PM 3:00 PM MGT Steve
Gate Attendant Outside, past the main gate, near special needs parking area entrance 1 Safety Vest, Flashlight, Starred wrist bands Direct: exhibitors to north repair garage entrance; attendees to active parking area (parking attendant) ;  and, handicapped and performers/presenters to Special Needs parking. Provide starred wristbands to performers/ presenters and direct to skip admission lines.   12:00 PM 8:00 PM PPG
Parking Attendant Ouside, in active parking area 1 Safety Vest, Flashlight Assist drivers to park along boulevards, completely off driveways, and close to adjacent vehicles.  2:00 PM 7:30 PM PPG
Cash Ticket Seller Entrance tent, ticket sales cash only table 2 Cash box, change, write bands, $1 ticket vouchers Sell adult (ages 21-59) tickets for $12 and senior/student for $9, no ID check needed. Request correct change. Provide green wrist band for adult or orange for student/senior, and 5 $1 voucher tickets for each adult ticket.  2:00 PM 7:30 PM MGT Rick
Credit Card Ticket Seller Entrance tent, ticket sales credit card table 2 Tablet with Paypal card reader, wrist bands, $1 vouchers. Select ticket type(s) from PayPal screen, hit Charge button, run card through scanner. Provide green wrist band for adult or orange for student/senior, and 5 $1 voucher tickets for each adult ticket.  2:00 PM 7:30 PM QEC
Pre-Registered Check-In Entrance tent, pre-registered table 1 Tablet with Eventbrite ticker scanner and attendee list, wrist bands & $1 vouchers  Scan printed or displayed ticket using Eventbrite, or select name from attendee list.  2:00 PM 8:00 PM QEC
Info Desk Attendant  Entrance 1 Exhibitor list & map, door prize list,  starred wrist bands Greet entrants and check wrist bands upon entry, encourage program attendance, provide door prize winner list and directions.  2:00 PM 8:00 PM MGT Sarah
Grounds Event 1 Trash/recycle bins, PPG equipment & supplies Keep dining tables clean, empty trash/recycling as needed, maintain grounds.  3:00 PM 8:00 PM PPG
Stage Manager Stage 1 Presenter bios, tv, laptop, sound system Emcee, manage stage/schedule, assist/introduce presenters, make event announcements.  3:00 PM 8:00 PM MGT


VegBash is a trademark of The Quintessential Event Company

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