Please review the exhibitor agreement which provides the guidelines of your participation. Here are some highlights and important instructions:
- final assignments will be made by MGT at check-in, and can not be changed at that time
- arrival hours are Friday (April 26) from 12pm-3pm; if you'd like an earlier arrival, please email us
- all vehicles must be off the lot during event hours and Friday by 3:30pm (by Rochester Police order)
- drive to the main entrance of the lot at 580 Pine St, one block north of University
- STOP your vehicle at the INFO booth at the entrance (there may be a line), to get directions
- after checking in at the INFO booth, drive to your booth to unload your equipment and materials promptly
- do not leave vehicles standing or parked on-site while setting up, or place anything blocking traffic or common areas
- park in any Exhibitor Parking (you'll be directed) or in reserved parking (if purchased) as directed by event staff
- all exhibit spaces (and additional spaces) are 10'x10' with 1' border on the sides and back for weights/lines
- place nothing in front of your booth (front tent legs); most booths will have 1' or more behind for supplies/inventory
- if ordered, your table (30" wide and tall) will be in your booth and will be uncovered; bring your own table covering
- no signage is provided; bring your own signage and non-damaging attaching devices/adhesive
- if ordered, your tent will have three sides installed and the 4th (front) tied back and can be used as needed
- BYO tents be must secured with weights preferrably (15+ lbs per leg recommended), or sturdy stakes
- exhibits (except KIDS KORNER) are on hard gravel/pavement surface; setting stakes will require a sledge hammer
- the fire chief will inspect all tents and not allow any unsafe or unsecured tents to stand
- set-up should be completed 15 minutes before start times on each day
- do not leave any items in common areas during unloading and set-up
- bring a 20'+ outdoor extension cord and multi-outlet adapter (if needed), if you've ordered electric
- total amps must not exceed ordered level, so no heating or refrigeration is allowed with 10 amp service
- tear down will be from 4:15 to 7pm on Sunday; please take care when driving on-site and avoid blocking traffic
- this is a green event - please leave no litter, boxes, equipment or trash behind; place trash/recycling in appropriate dumpsters; break down empty boxes and take them with you, if possible
Promotion
It's more important than ever and definitely not too late to promote your participation:
- check out the Promote webpage for resources and ideas
- join and invite friends to join the Facebook event - MI Earth Day Fest 2019
- tag the Facebook page (www.facebook.com/miearthday); share our posts (@MI Earth Day Fest)
- participate in and invite other to participate in special events, listed under CELEBRATE!
- donate Door Prizes (send info to prizes@migreenteam.com)
- Tweet about the event @MIearthday and #miearthday
- place web banners, send email announcements, and link to the event webpage (www.miEDF.com)
- remember to distribute any posters, postcards and yard signs you picked up
- let us know how your promotions are going, so we can reward & recognize your efforts (at the award's ceremony)
- remember, the final weekend and weekdays before the event are the very best time to promote!