Exhibit Instructions

Please review the exhibitor agreement which provides the guidelines of your participation. Here are some highlights and important instructions:

  • final assignments will be made by MGT at check-in, and can not be changed at that time
  • arrival hours are Friday (April 20) from 11am-3pm; if you'd like an earlier arrival, please email us
  • all vehicles must be off the lot during event hours and Friday by 3:30pm (by Rochester Police order)
  • drive to the main entrance of the lot at 580 Pine St, one block north of University
  • STOP your vehicle at the INFO booth at the entrance (there may be a line), to get directions 
  • after checking in at the INFO booth, drive to your booth to unload your equipment and materials promptly
  • do not leave vehicles standing or parked on-site while setting up, or place anything blocking traffic or common areas
  • park in any Exhibitor Parking (you'll be directed) or in reserved parking (if purchased) as directed by event staff 
  • all exhibit spaces (and additional spaces) are 10'x10' with 1' border on the sides and back for weights/lines
  • place nothing in front of your booth (front tent legs); most booths will have 1' or more behind for supplies/inventory
  • if ordered, your table (30" wide and tall) will be in your booth and will be uncovered; bring your own table covering
  • no signage is provided; bring your own signage and non-damaging attaching devices/adhesive
  • if ordered, your tent will have three sides installed and the 4th (front) tied back and can be used as needed
  • BYO tents be must secured with weights preferrably (15+ lbs per leg recommended), or sturdy stakes
  • exhibits (except KIDS KORNER) are on hard gravel/pavement surface; setting stakes will require a sledge hammer
  • the fire chief will inspect all tents and not allow any unsafe or unsecured tents to stand
  • set-up should be completed 15 minutes before start times on each day
  • do not leave any items in common areas during unloading and set-up
  • bring a 20'+ outdoor extension cord and multi-outlet adapter (if needed), if you've ordered electric
  • total amps must not exceed ordered level, so no heating or refrigeration is allowed with 10 amp service
  • tear down will be from 4:15 to 7pm on Sunday; please take care when driving on-site and avoid blocking traffic
  • this is a green event - please leave no litter, boxes, equipment or trash behind; place trash/recycling in appropriate dumpsters; break down empty boxes and take them with you, if possible 

Promotion

It's more important than ever and definitely not too late to promote your participation:

  • check out the Promote webpage for resources and ideas
  • join and invite friends to join the Facebook event - https://www.facebook.com/events/298946013919167/ 
  • tag the Facebook page (www.facebook.com/miearthday); share our posts (@MI Earth Day Fest)
  • participate in and invite other to participate in special events, listed under CELEBRATE!
  • donate Door Prizes (send info to prizes@migreenteam.com) and share Green Door Prize Facebook posts
  • Tweet about the event @MIearthday and #miearthday 
  • place web banners, send email announcements, and link to the event webpage (www.miEDF.com)
  • remember to distribute any posters, postcards and yard signs you picked-up
  • let us know how your promotions are going, so we can reward & recognize your efforts (at the award's ceremony)
  • remember, the final weekend and weekdays before the event are the very best time to promote!


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